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Lemanic Neuroscience
You are hereLemanic Neuroscience > LN Doctoral School > Infos for LN PhD Students > Reimbursement procedures

Reimbursement of course train travel etc.

General points | Reimbursement procedure for UNIL and UNIFR students | Reimbursement procedure for UNIGE students

General points

LNDS PhD students can get reimbursed for traveling between Geneva, Lausanne and Fribourg to attend doctoral and master courses approved by the school. To get reimbursed, you would need to attend at least 80% of courses, including the exam. The procedure is rather complex and differs on the university you are enrolled in. Please read below the section related to the university you are enrolled in.

All LNDS students applying for reimbursement, please keep in mind the following points:

  • Traveling by public transportation with a CFF half-price or a AG card can be reimbursed. If you don't have a half-price card, please consider getting one.
  • Students with an AG card:  can get reimbursed for the half-price fare. Send a copy of your AG card to the LNDS coordinator together with the form here (irrespective of the university you are enrolled in), and specify the price of your trip with a half-price fare.
  • When you need both train & bus/metro/tram: Buy a City-Ticket; easier and cheaper.
  • Only tickets ORIGINALS (if no e-tickets purchased) are accepted by financial service of the universities, no copies, no scans! Glue or tape them on A4 pages before sending. Please do not use staples.
  • If the only way you can attend a course is driving your car, please e-mail the LN coordinator explaining the reasons. You will then get reimbursed for the equivalent of the train half-price fare. Please use the form here (irrespective of the university you are enrolled in), and specify the equivalent price of your trip with a half-price fare.
  • Most courses have attendance lists; either ask the teacher for a signature on your reimbursement form to prove your rgeular course partiicipation or the LNDS coordinator (who usually gets these lists after a course is over).
  • Send your tickets max. 2 months after your trip. No later, you risk that the university financial services do not accept your reimburesement demand anymore!


Reimbursement procedure for UNIL and UNIFR students

Send your ticket originals, proofs etc. together with the filled and signed reimbursement form to:

  • LN Doctoral School, Ulrike Toepel, Amphipole 316, University of Lausanne, 1015 Lausanne.


Reimbursement procedure for UNIGE students

For UNIGE students, filing for reimbursement is now supported by an online platform of the UNIGE financial service, i.e. register your reimbursement demand via the platform (a "how to" can be found below) and then follow the steps here:

  • Give (or send by land mail) your ticket originals and course attendance proofs to: Marie-Ange De La Sen (CMU, office C07-1537.a, ex: 7016, Rue Michel-Servet 1, 1206 Genève) who is the "validateur" of your demand (see below).
  • Please also send an e-mail to the LN Coordinator indicating the amount requested and the courses attended.

How to register your UNIGE reimbursement demand via the online platform:

  • go to https://wwwi.intranet.unige.ch/compta/rmbf/DmdSaisie/home (optimized for Mozilla Firefox)
  • log in with your UNIGE credentials
  • create "une nouvelle demande" for "deplacements"
  • Beneficiaire: "Your name" (mandatory)
  • Validateur: "Marie-Ange de la Sen" (mandatory)
  • Type de demande: "Deplacement"

on the next page(s) of the form that opens you need to indicate:

  • Prestations remboursées: "LNDS course travel"
  • Informations d’imputation > titulaire du fonds and nom du fonds: ask Marie-Ange de la Sen (Tel: 95369) or the LN coordinator to send you the information (can be done together with the requested sum and reason for reimbursement demand as asked for above)


A manual (in French) for the online platform can be found under the link here.


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For questions regarding the reimbursement procedures, do not hesitate to contact the LNDS Coordinator.

FBM Doctoral School - AmphipĂ´le 316 - CH-1015 Lausanne  - Switzerland  -  Tel. +41 21 692 40 14
Swiss University