Guidelines of the Population Genomics Program
The doctoral program in population genomics offers PhD students from the participating Universities (Basel, Bern, Fribourg, and Lausanne) the opportunity to follow activities in addition to their PhD research. These activities aim at allowing doctoral students to learn new skills and obtain training in areas that will improve their career development as a research scientist in population genomics. The doctoral program in population genomics facilitates the acquisition of knowledge and scientific methods through seminars, courses, and workshops to which foreign experts will be invited. Furthermore, the school encourages the doctoral students to acquire experience in the organization of their own scientific events (congress, seminars) and to establish networks of collaboration.
Any person who is enrolled as a PhD student in one of the participating universities and is conducting her/his research within one of the participating research groups is, in principal, eligible to join the program.
A doctoral student wishing to join the program must register to participate in the doctoral program. The enrolment form can be found on our website. It is advisable that the PhD student discusses this with her/his supervisor before registering for the program.
Please note that a person who is not registered as a PhD student and working in one of the participating research groups cannot join the program. The coordination office of the doctoral program in population genomics does not handle any requests for registration as a PhD student or requests for funding such as grants for conducting a PhD (see point 8 below).
There are no formal requirements from the doctoral program in terms of numbers of activities that you must attend or numbers of credits obtained. The activities are for the benefit of the doctoral students. We believe that motivated doctoral students will follow useful activities and interesting activities regardless of formal program requirements and strict rules. All doctoral students must fulfill the requirements of the doctoral school at the university where they are enrolled. If necessary, the coordination office of this program can provide you with attestations for activities you attended so that you can be credited within your doctoral school. A doctoral student, who successfully defended her/his PhD in her/his host university, will be eligible to receive a specific attestation from the doctoral program stating that she/he has participated in the doctoral program and the list of the activities attended.
The official language for all activities is English.
Each activity that is either arranged or approved by the doctoral program in population genomics is listed and described on the website of the program. PhD students must register online for the activities. Registrations will be handled by the coordination office of the doctoral program. To obtain the final attestation of participation in this doctoral program, students should send the original participation form of each activity they attended and keep a copy of all their certificates.
5. PARTICIPATION IN OTHER DOCTORAL PROGRAMS
In principal, PhD students can enrol in more than one doctoral program, as long as they satisfy the requirements for each program. If you are enrolled in another doctoral program or doctoral school, it is best to find out from the coordinator of that program/school whether they will allow you to be accredited for activities followed that were organized by the population genomics program.
6. FUNDING AND REIMBURSEMENT
The doctoral program in population genomics obtains its main funding from the Swiss National Science Foundation (SNSF). Additional financial support is provided by the Rectorate of the University of Lausanne. This funding is used for the organization of activities and reimbursing expenses of experts and teaching staff. PhD students who are enroled in the doctoral program in population genomics can be reimbursed for travel costs, accommodation and meals for attending activities that are organized or approved by this program. Costs for attending other activities that are not recognized by the doctoral program in population genomics cannot be reimbursed by funding from this program. The reimbursement of costs for teaching staff, experts or PhD students is given strictly on adherence to SNSF regulations and a detailed explanation of the reimbursement regulations can be found on the website.
7. THE SCIENTIFIC ADVISORY COMMITTEE
The role of the scientific advisory committee is to approve the guidelines governing the doctoral program. Additionally, the scientific advisory committee plans and approves each year’s series of activities. The scientific advisory committee will meet at least once a year. Suggestions for activities must be submitted to the coordination office of the doctoral program or to a committee member before mid-June of the preceding year. The scientific advisory committee is composed of 1 representative group leader and 1 representative PhD student for each of the participating universities, as well as the coordinator of the program. The nomination of a scientific representative for a given university should be decided democratically by the group leaders at that university; similarly, the nomination of the representative students should be decided by all PhD students participating in the program.
8. WHAT IS NOT ADMINISTERED BY THE DOCTORAL PROGRAM IN POPULATION GENOMICS
It is important that potential applicants to the program, doctoral students who are in the program and doctoral student supervisors understand which parts of the administration of the doctoral degree is not administered by the coordination office of the doctoral program in population genomics.
- The coordination office of the doctoral program does not handle any matters concerning inscription as a PhD student in any of the participating universities. This is an administrative matter that is dealt with locally at each university by the immatriculation office and the doctoral student office. The coordination office of the doctoral program is not authorized to determine whether candidates are eligible to do a PhD.
- The coordination office handles no requests or administers any financial aspects relating to grants or subsidies for PhD students. PhD students who register for the doctoral program in population genomics must already be funded for the PhD studies by one of the research groups in one of the participating universities. The doctoral program does not award research fellowships or stipends.
- All PhD students must satisfy the requirements of their local university in order to obtain their PhD degree. This may mean that the student has to collect credits for activities that are not recognized by the doctoral program in population genomics. In addition, all matters relating to evaluation of the PhD student, either by an intermediate exam/evaluation and the final defense of her/his PhD dissertation is a matter administered by the local university where the PhD student is registered for her/his PhD degree.
- The PhD degree is awarded by the university where the PhD student is registered. The doctoral program in population genomics does not award the PhD degree itself. The doctoral program does, however, award PhD students with a specific attestation that they have attended the doctoral program in population genomics, as long as they have successfully defended their PhD research work.