All the steps to prepare your application for an exchange are explained below and, in the pages dedicated to each exchange agreement (UNIL General Agreements, SEMP, Faculty Agreements, QTEM Program, Swiss Mobility).
Procedure
1. Choice of destination
- Choose the destination by consulting our Partner Universities page
- Consult our partners’ Fact-Sheets on our Intranet site
- Be aware of the specific conditions that apply to each exchange agreement, including
- Language requirements of each partner university (IELTS, TOEFL, etc.)
- The study programs included in the exchange agreement
- Courses open to exchange students
- The academic calendar of the partner university
2. Preparation of the study plan
You must prepare a study plan (= course selection) for your exchange, even if it is provisional at the time of application. This is imperative because it is required for the selection.
Your study plan can also be called Learning Agreement or Contrat d'études, it is the same document (= course selection).
To choose your courses, consult the website of each partner university:
- Lists of courses offered for exchange students
- Official programs
Check carefully that all the courses you choose are in adequacy with the official programs of HEC Lausanne, your courses must:
- Follow the requirements of your study program
- Be at the right level and not previously taken at HEC
- Not be equivalent to courses you will take at HEC later, for example if you are going on exchange in the Fall and you are at HEC in the Spring semester
Check the credit conversion that is applied for each partner university on our corresponding page
- The standard workload is 30 ECTS per semester
3. Preparation of the application
Once your exchange project is defined, please make an appointment (face-to-face) with your exchange coordinator, Ms. Jessica Fastré or Ms. Isabelle Schmid by by clicking on the link below:
Monday, Tuesday, Thursday and Friday morning:
Ms. Jessica Fastré: https://appoint.ly/s/jessica.fastre/Rendez-vous-Appointment
Wednesday and Friday morning:
Ms. Isabelle Schmid: https://appoint.ly/s/isabelle.schmid/appointment
Student Exchange office
University of Lausanne
HEC Lausanne
Internef 256.1
Quartier de Chamberonne
CH-1015 Lausanne
E-mail: hec.outgoing@unil.ch
4. Signature of the application
For the UNIL General agreement applications only, please have each of your Learning Agreements signed by your exchange coordinator no later than one week before you submit your application.
5. Submitting your application
Please refer to the instructions for submitting (uploading) your application and make sure you do so sufficiently in advance to avoid any problems during this transfer.
The application deadlines for each exchange agreement are indicated in the table below:
| Type of Agreement | Deadline | Number of choices |
|---|---|---|
| General Agreements | December 1st | max 5 |
| QTEM Track 1 Exchange | February 15 | max 4 |
| SEMP & Faculty agreements | February 20 | max 5 |
| Swiss Mobility | April 1st | max 1 |
| QTEM Track 2 Exchanges | June 1st | max 4 |
| Free Mover | July 31st | na |
| Swiss Mobility | October 15 | max 1 |
6. Selection Process
Applications for an exchange
The application must:
- Be submitted by the deadline and must contain all the required documents according to the instructions provided or it will not be considered
- Respect the grade average required by HEC and that of the partner universities
- Respect the language requirements of the partner universities
The application will then be evaluated on the basis of academic and extra-academic criteria: motivation, mobility project, associative and sports activities, leisure activities, jobs, etc.
Selection criteria
- During the selection process, the allocation of an exchange seat is not guaranteed, as the number of seats per institution is limited
- If you have been selected for a destination during the first selection, you will not be able to apply for other destinations
- If the selection takes place before the publication of results of the 1st semester, any selected application that does not meet the grade average requirements will be withdrawn and the exchange will be cancelled. You will not be able to apply for other destinations
