Reimbursement of course train travel etc.

General points | Reimbursement procedure for UNIL and UNIFR students | Reimbursement procedure for UNIGE students

General points

LNDS PhD students can get reimbursed for traveling between Geneva, Lausanne and Fribourg to attend doctoral and master courses approved by the school. To get reimbursed, you would need to attend at least 80% of courses, including the exam. The procedure is rather complex and differs on the university you are enrolled in. Please read below the section related to the university you are enrolled in.

All LNDS students applying for reimbursement, please keep in mind the following points:

  • Traveling by public transportation with a CFF half-price or a AG card can be reimbursed. If you don't have a half-price card, please consider getting one.
  • Students with an AG card:  can get reimbursed for the half-price fare. Send a copy of your AG card to the LNDS coordinator together with the form here (irrespective of the university you are enrolled in), and specify the price of your trip with a half-price fare.
  • When you need both train & bus/metro/tram: Buy a City-Ticket; easier and cheaper.
  • Only ticket ORIGINALS (if no e-tickets purchased) are accepted by financial service of the universities, no copies, no scans! Glue or tape them on A4 pages before sending. Please do not use staples.
    • for train tickets bought via the CFF app: Log in to, all tickets are listed under “Orders”. Display the desired tickets in PDF format by clicking “Select” and print by clicking “Print”.
  • If the only way you can attend a course is driving your car, please e-mail the LN coordinator explaining the reasons. You will then get reimbursed for the equivalent of the train half-price fare. Please use the form here (irrespective of the university you are enrolled in), and specify the equivalent price of your trip with a half-price fare.
  • Most courses have attendance lists; either ask the teacher for a signature on your reimbursement form to prove your rgeular course partiicipation or the LNDS coordinator (who usually gets these lists after a course is over).
  • Send your tickets max. 2 months after your trip. No later; you risk that the university financial services do not accept your reimbursement demand anymore!


Reimbursement procedure for UNIL and UNIFR students

Send your ticket originals, proofs etc. together with the filled and signed reimbursement form to:

  • LN Doctoral School, Ulrike Toepel, Amphipole 316, University of Lausanne, 1015 Lausanne.


Reimbursement procedure for UNIGE students

For UNIGE students, filing for reimbursement is now supported by an online platform of the UNIGE financial service, please follow the steps here:

  • go to (optimized for Mozilla Firefox)
  • log in with your UNIGE credentials
  • create "une nouvelle demande" for "deplacements"
  • Beneficiaire: "Your name" (mandatory)
  • Validateur: "Mona Spiridon" (mandatory)
  • Type de demande: "Deplacement"

on the next page(s) of the form that opens you need to indicate:

  • Prestations remboursées: "LNDS course travel" (or LNDS travel grant, if applicable)
  • Informations d’imputation > titulaire du fonds and nom du fonds: ask Mona Spiridon (Tel: 95378) or the LN coordinator to send you the information (can be done together with the requested sum and reason for reimbursement demand as asked for above)

Once your reimbursement has been approved by Mona Spiridon, send the ticket originals with the approved version of your request to the Service de comptabilité, Uni Dufour (Université de Genève - Uni Dufour, Rue Général-Dufour 24, CH-1211 Genève 4).

Please also send an e-mail to the LN Coordinator indicating the amount requested and the courses attended.

A manual (in French) for the online platform can be found under the link here.


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For questions regarding the reimbursement procedures, do not hesitate to contact the LNDS Coordinator.

FBM Doctoral School - Amphipôle 316 - CH-1015 Lausanne
Tel. +41 21 692 40 14
Centre Hospitalier Universitaire Vaudois (CHUV) Hôpitaux Universitaires de Genève (HUG) Université de Genève Université de Lausanne École polytechnique fédérale de Lausanne (EPFL)