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ORCID

ORCID – Connecting Research and Researchers

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It’s the catchphrase of ORCID (Open Researcher and Contributor ID) on the web site orcid.org. ORCID is a non-profit organization supported by organizational members – universities (among which UNIL), government entities, research funders, publishers – and some charitable trusts.

ORCID provides a permanent digital identifier for individuals engaged in research activities to use with their name. The researcher can use the ORCID identifier on his web page, when submitting publications or applying for grants.

ORCID also offers the possibility to create your own record and enhance it with your contributions to research, but also personal information.

ORCID is guided by the principles of privacy and researcher control, and the vision of identifier-enabled research information infrastructure.

ORCID also works at the integration of the ORCID identifier into key research workflows such as manuscript or grant submission, as well as institutional repositories, aiming at an automatic update of the personal record when a researcher deposits a publication or data.

Benefits for the researcher

ORCID provides tools that enable trustworthy connections between researchers and their contributions to research. The service provided may help to simplify the maintenance of author’s database registers and to increase the reliability of repositories search based on an author’s name, then to increase the visibility of the researcher.

Benefits for the institutions

For research organizations like the UNIL, the ORCID identifier may reduce the burden of validation of data imported from certified sources. For the editors it will simplify the process of manuscript submission, and for research funders it can link easily researchers to their research and to the funding programmes that provides support. 

ORCID at UNIL

UNIL became an ORCID member in 2016. If the registration with ORCID is free for the researchers (more than 450 UNIL researchers obtained an ORCID ID before UNIL became a member) an automatic recovery of those identifiers for their integration and use into UNIL databases is possible only if on one side UNIL is a member of the organization and on the other side the researcher gives to UNIL access to that information.

A member organization cannot register automatically his researchers.  Registration is an individual and self-willed action. Confidentiality of the information contained in the ORCID personal record is controlled by the researcher. The record has several components, and the access rights to each component can be different..

Components

  1. Name
  2. Personal information (including urls, other identifiers)
  3. Biography (free text)
  4. Education (schools and degrees)
  5. Employment (past and present employers)
  6. Funding (fellowships, grants)
  7. Works (publications, conferences, datasets)

Visibility of information

Access to any information in the ORCID record can be restricted at 3 levels :

  1. Public : information publicly available on the website of ORCID that can be downloaded with the public API (application programming interface).
  2. Trusted parties : information available to "Trusted Parties" or "Trusted Organizations" authorized by the researcher.
  3. Private : information available only to the researcher.

Those levels of visibility can by modified at any time by the researcher.

The Direction of UNIL recommends to his researchers to register for an ORCID ID. It can be done directly on the website orcid.org/register or through the personal page of Unisciences.

The Direction of UNIL also recommends to  declare UNIL as a "Trusted Party" so that the  ORCID identifier can be automatically downloaded and integrated into the UNIL databases. This can be done simply by connecting to ORCID using the button "Create or Connect your ORCID iD" on your personal page of Unisciences.

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Exchange of data between UNIL and ORCID

ORCID adopted a privacy policy  (orcid.org/privacy-policy)  describing the way the information is used and shared. UNIL will not transfer to ORCID information that we have, like degrees obtained at UNIL, employment contracts, grants obtained, nor personal data. For the components 2 à 6 above, each researches shall decide what he wants to put in the ORCID and make it publicly available or not.

For the component Name, on the form proposed by the button "Create or Connect your ORCID id" of Unisciences, the fields "First name", "Last name" and "Email" that must be filled if the user hasn’t yet an ORCID ID are pre-filled with the values known at UNIL. The user can however modify those values before submitting the form.

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First in Switzerland

The University of Lausanne is the first swiss research institution to obtain the "Collect & Connect" certification.

Unicentre  -  CH-1015 Lausanne  -  Tel. +41 21 692 20 25  -  Fax +41 21 692 20 15
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