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Start of the September 2020 academic year: important information | Distance learning | The central services are at your disposal | Student associations & solidarity
 

Start of the September 2020 academic year: important information

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© D. Trotta

Students presence on campus: a new system

Status: October 22nd, 2020

General concept : to ensure that every day one third of the student population attends classes. The remaining two-thirds work at a distance.

A system of virtual tokens in three colours (yellow, red and blue), which allows students to be divided into three groups, has been developed for courses that are normally attended by a large number of people.

One token is valid for the entire semester.

If a student has been allocated a yellow token, for example, he or she can come to the campus to take this type of face-to-face course on the day indicated in yellow, while on the other two days he or she can take the course at a distance. This system aims to provide equal access to these face-to-face courses for all.

We would like to remind you that you are asked to avoid visiting the campus on days that do not correspond to the colour of your token. The only exception to this rule are small courses (seminars, practical work, etc.) and all those that are not mentioned as large courses on the Faculty sites.  

The list of courses with large numbers of students is drawn up by the Faculties and can be found on their respective websites :

An anonymous exchange scheme (token management interface) was open during the first two weeks of the semester so that students who wish to exchange their colored tokens can do so. This anonymous exchange scheme is reopened from October 19 until the end of October.

Checks will be carried out and it is important that you can show your token (QR Code). This can be done by printing out the email you received on 7 September, or by using your mobile phone.

Alternatively, via the brand new UNIL Campus application available in the Play Store and App Store: in addition to finding your QR Code, you will have direct access to all the tools that make your life at the UNIL easier, from your Campus Card balance to Moodle, a directory and MyUnil.

You will find below a document specifying the regulation system for Bachelor - Master courses. 

Control that the system of student allocation is working properly

  • Unisep officers will be present to make sure the system is understood. 
  • Auditoriums are prepared, with the necessary distances, by sealing off the places that cannot be used. 
  • The token will take the form of a QR Code. This will provide the opportunity to verify if necessary that the people are indeed part of the group expected on that day. 
Token system FAQ
  • I'm a pre-registered student, and I didn't receive an email with my token.
For pre-registered students who do not have an @unil.ch email address, the token was sent to the private email address. Please check that the email has not been filtered by your anti-spam filter. If you cannot find your email, please contact the helpdesk (helpdesk@unil.ch), indicating your first name, last name and faculty. If you have more than one personal email address, please use the one you used when you registered.
 
  • Where can I find the colour calendar for the tokens?
The calendar is included in the email that was sent to students when they were notified of the colour of their token. It is also available on the token management application (either via the website or via the UNIL-campus mobile application). It's also on the bottom of this FAQ.
 
  • Until when is the exchange scheme open?  

A token exchange scheme is open until September 28th. It allows you to obtain - subject to availability - a different color. It is important to note that each colour allows for the same number of days on campus.

  • I am a student in a risk group, what can I do?  

The recommendations of the Federal Office of Public Health applicable in the context of teaching are the same as for the general population. Vulnerable people are invited to observe them very rigorously. In addition, we remind you that all courses are also available online.

  • I am a pre-registered student, can I change my token?  

To have access to the page that allows the exchange of tokens, it is necessary to have an identification (user ID) on the UNIL systems (in other words an email address @unil.ch). Pre-registered students receive these accesses at the time of registration.

  • I am a pre-registered student, how can I follow distance learning courses?  

Pre-registered students have generic "user IDs" that allow them to access their faculty courses. These generic "user IDs" are available until the end of the registration period.

  • I am a student with special needs, can I attend classes more frequently on a rotating basis?  

Students with special needs are requested to contact their Faculty, which has additional tokens that they can allocate to them.

  • Am I required to carry the QR Code that was distributed to me when I am on campus?  

Yes, in case of a check, it is important that you can show your token (QR Code). This can be done by printing out your token allocation email or using your mobile phone.

  • I redeemed the token I received, is the QR Code that was sent to me by email still valid?  

The QR Code remains valid even if a token is exchanged.

  • Am I allowed to be present on the Dorigny campus on days that do not match the color of my token? 

You are asked to avoid visiting the campus on days that do not match your colour. The only exception to this rule are small courses (seminars, practical work, ...) and all those that are not mentioned as large courses on the sites of the Faculties.

  • Where can I find the calendar with the color of the day?  

In your token allocation email. On this web page and in the smartphone application UNIL Campus (App Store - Google Play). 

  • Does the token mean the right to come to the campus or the right to come to the course?  

The token allows you to attend the large class in person. You are asked to avoid visiting the campus on days that do not match your colour. The only exception to this rule are small courses (seminars, practical work, ...) and all those that are not mentioned as large courses on the sites of the Faculties.

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Distribution of masks

Cloth masks are available for students, on presentation of their Campus Card, at the following distribution points:

Amphipôle: POL-302 (the infirmary, at the entrance of the building)

Anthropole: ANT-2053.1 (in the centre of the building)

Amphimax: MAX-270 (Unicom and IT Centre reception)

Biophore: BIO-2921 (in the lobby, behind the reception)

You can view the exact location of these places by entering their respective coordinates on the interactive map planete.unil.ch/plan.

The opening hours of the distribution points are as follows:

  • 9h30-10h30
  • 12h-14h
  • 15h30-16h30

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Distance learning

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Distance learning exams: coaching tutorials
Distance Learning: video tutorials

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The University of Lausanne provides tutorials to study in a distance learning context.

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tuto-unil-collaborer-a-distance.jpg tuto-unil-gerer-son-stress-enseignement-a-distance910.jpg (Organiser son...
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Mutual aid between students

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The University of Lausanne has decided to publish Entraide UNIL which is intended to encourage solidarity between students. It allows people who are experiencing difficulties to anonymously ask for help from other students for course notes or additional resources. 

Each faculty has a dedicated section, where students can have access to the available courses. Each of these sections offers an anonymous forum where students can submit their requests and get answers. All the resources exchanged on this forum will then be wrapped up in a folder, available under the link leading to the forum.

Anonymity is justified by the respect of the privacy in the reasons for not attending the courses or the problems encountered. The conditions of use are presented in each section, thank you to read and respect it.

This section doesn't replace the Moodle assets related to the different courses but is meant to complement them and support all students wishing to use it. Students, coached by the Teaching Support Centre, will be responsible for leading and moderating the exchanges.

Video tutorials for using Entraide UNIL spaces

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Faculties and schools

Sections for faculties and schools are available for self-registration via these links:

Technical solutions to improve distance learning

Entraide UNIL

Do you have or know someone who has difficulties following the online courses for technical reasons (problems with equipment, wifi connection, etc.)? You can report any problems you encounter by specifying them at entraideunil@unil.ch.

IT tools at your disposal

For group work

Microsoft Teams is a collaborative tool that already allows you to chat, create virtual communities, share documents and collaborate as a team in a synchronous or asynchronous way. In view of the start of the new academic year, it has been enriched with new functionalities. You can now :

  • Hold videoconferences with up to 49 simultaneous video streams (for a maximum of 300 participants)
  • Invite your colleagues to your virtual meetings directly from your calendar in Teams
  • Work securely: documents stored and shared on MS Teams are encrypted

You must use your UNIL usernames and passwords to use Teams and all Microsoft online services.

To follow the distance learning courses

Zoom and Ubicast are used to broadcast your lessons live. Your teachers can also record and stream them.

The IT Centre helpdesk is at your disposal for any further information you may require.

IT hardware

The IT Centre has a small stock of computers (desktops) that it can lend to students who have no other solution. Interested parties are requested to contact entraideunil@unil.ch so that their request can be evaluated. Students who do not have internet access for distance learning are invited to contact the same address in order to find a solution. If the stock of computers is insufficient, alternative means will be deployed.

Data analysis and programming

Mathworks, a software publisher, provides UNIL students with several licenses of Matlab, a digital calculation and data visualization program. This will allow you to develop algorithms and create mathematical models. This tool is also a programming environment allowing to solve problems in a simple language. You can find more information about it on ch.mathworks.com.

 

 

Other options : Octave, directly compatible with most simple Matlab scripts, is the closest alternative to Matlab. Increasingly popular, the Julia programming language, which is located between Matlab and R software, is another possibility.

Access to the BCUL

Consult the schedule page of the site you wish to visit. 

Click here to find all the information that applies to the current situation.

Access to the digital resources

 

The online resources and teams of the Cantonal and University Library of Lausanne (BCUL) are always at your disposal. Access a wide range of digital resources at any time from the Renouvaud catalogue. A few indications : 

A team is at your disposal

Not yet registered with BCU ?

Here's how to proceed, as the registration requirements are currently being modified to allow full online registration.  

Evaluate the lessons

Your teachers have worked hard to adapt their teaching to the current situation and the use of distance education technologies, sometimes with varying degrees of success. They have the possibility to ask the Teaching Support Centre to send you an interim evaluation questionnaire in order to obtain your opinion on their course in its current form, your possible needs and suggestions for improvement.

If so, you will receive an e-mail from the Teaching Support Centre inviting you to fill in an online questionnaire anonymously. Help your teachers to help you in your learning by constructively raising your difficulties and suggesting solutions!

The central services are at your disposal

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F. Ducrest © UNIL

Financial aid

Social Affairs and Student Mobility Service

In case of financial difficulties, you can first contact the Social Affairs and Student Mobility Service (SASME) at affaires.sociales@unil.ch. The SASME website provides information on the conditions for obtaining financial aid and the procedure to follow to obtain it. You will also find answers to questions about financial aid, exemptions from university fees, etc. 

Fédération des associations d'étudiant·e·s

In cases where the SASME cannot intervene, or to benefit from some supplementary help, the Fédération des associations d'étudiants de l'UNIL (FAE) offers a complementary service: the Student Solidarity Fund. More information.

Bursary payments

Bursary payments for students are being processed for payment to recipients. If you have any questions, please email faqservicefinancier@unil.ch. For critical emergencies, contact the Head of Financial Services, Nathalie Ferland.

Any questions about the progress of your studies?

The Guidance and Career Service, the Social Affairs and Student Mobility Service (SASME) and the Registration and Enrolment Service can be contacted and will answer your requests by e-mail, as the reception areas in the buildings remain closed for the time being. Under certain conditions, face-to-face meetings can be arranged. 

Please note that you can also call the SASME on +41 (0)21 692 21 13 from Monday to Friday, from 10 am to 1 pm and from 2 pm to 5 pm.

Psychological support

If you feel stressed by the current circumstances, you can turn to the psychotherapeutic consultation: consult.psy-unil@chuv.ch.

Its conditions and general functioning are described on the website of the Social Affairs and Student Mobility Service (SASME).

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Student associations & solidarity

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F. Ducrest © UNIL 

FSA's messages

Frequently Asked Questions

Virtual attendance token system, wearing of the mask, financial aid or holding events on campus... The Fédération des Associations d'Étudiants has prepared a FAQ to answer your questions about the Fall 2020 semester. It will be regularly updated.

Helping the elderly

The Saphir Foundation , active in particular in the support for the elderly, is looking for solutions to reduce the isolation of residents who currently can no longer receive visits and find themselves isolated.

In order to fight against the harmful effects of this isolation, the foundation is looking for students to offer listening spaces by phone to these people. If you are interested, write to fondation@fondation-saphir.ch or call this number: +41 24 424 14 53

Better if you are fluent in French.

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Contact

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You can contact us here if you have any problems or questions:

entraideunil@unil.ch