Work

| Teleworking is recommended | Organizational Updates | Research activities
 

The evolution of the coronavirus epidemic is monitored by the University of Lausanne, in conjunction with the cantonal authorities. Here is useful information for employees of the UNIL community.

Teleworking is recommended

Status: September 6th, 2021

 

Vaccination

  • The opportunity to be vaccinated free of charge on campus is available from the start of the autumn 2021 academic year (September 13 to October 1). The first injection can be done without an appointment. More information on times and locations

Health measures on campus

  • Access to the main buildings is no longer subject to special restrictions.
  • A mask is required when moving around common areas within the buildings, such as cafeterias, corridors and auditoriums. This also applies in queues. 
  • On campus, a testing concept has been set up for the entire university community. 
  • More information on Update page

Teleworking is recommended for activities that allow it. It remains possible, if necessary, for the entire activity rate.

  • On-site work is authorised when it helps to reduce the personal difficulties encountered by employees. UNIL invites unit managers to take into account the situation of each individual.
  • Attendance will continue to be planned in order to maintain a limited number of people simultaneously present in the shared spaces. Provided that the performance of activities is not hindered, it is recommended not to exceed the presence of 50% of a unit's staff simultaneously on site. This principle and the corresponding provisions apply as long as telework is recommended by the Federal Council.
  • The implementation of the new modalities of the Directive 1.40 on flexible and mobile forms of work is postponed accordingly.

When working on site, the applicable health measures must be strictly observed:

  • Mask required when moving within buildings
  • Once seated at one's work place, the mask can be removed if the distance of 1.5 metres is respected between each person.
  • Disinfection or regular hand washing
  • Regular ventilation of the premises

The specific rules for buildings under the responsibility of the CHUV or EPFL apply.

 

The working hours counted remain the actual hours. Exceptions are reserved for situations where the unit cannot pursue all of its activities. In this case, the hours are counted at 8.18h per day or the hours due according to the rate of activity. 

 

For vulnerable persons, the current additional measures remain in force (read below).

Self-tests at UNIL

More information here.

Vaccination

The opportunity to be vaccinated free of charge on campus is available from the start of the autumn 2021 academic year (13 September to 1 October). Both injections will be possible on campus. The first shot can be done without an appointment.

Opening hours

Every working day from 10:00 to 18:00 (except Monday 13 September: from 12:00 to 18:00).

Last shot at 17:30.

Locations

Vaccination is ensured by Unisanté.

For collaborators, when the vaccination takes place during working hours, the resulting absence is considered as a medical visit.

Vaccinated persons, even when they have received two doses of the vaccine, are still required to respect the sanitary measures in force and to apply the barrier measures at all times.

The Rectorate reminds everyone that we have safe and effective vaccines. It considers that this is the best way to protect oneself from COVID-19, to protect others and to continue university activities in conditions as close to normal as possible. She therefore invites all members of the community to be vaccinated against COVID-19. 

Behaviour in the workplace

UNIL's facilities have already been adapted in accordance with health regulations. The sanitary measures in force must be strictly respected: 

  • Mask required when moving within buildings
  • Once seated at one's work place, the mask can be removed if the distance of 1.5 metres is respected between each person
  • Disinfection or regular hand washing
  • Regular ventilation of the premises

 

The specific rules for buildings under the responsibility of the CHUV or EPFL apply.

 

Presence planning continues to be carried out in order to maintain a limited number of people simultaneously present in shared spaces.

Provided that the performance of activities is not hindered, it is recommended not to exceed the presence of 50% of the employees of a unit simultaneously on site.

This principle and the corresponding provisions apply as long as telework is recommended by the Federal Council. The implementation of the new modalities of the Directive 1.40 on flexible and mobile forms of work is postponed accordingly.

SwissCovid app

Insofar as it is a complement to the protection plans put in place at UNIL, its installation and activation are recommended for all persons attending the campus.

In case of symptoms associated with COVID-19

Go home in accordance with the health recommendations of the FOPH and call your doctor or fill the coronacheck test as soon as possible. You will receive instructions on the website or from the attending physician for further instructions. Your situation will then be taken care of by the health authorities of your canton, who will give you the necessary information and recommendations to follow.

Employees who are in quarantine as a preventive measure and who are unable to work from home are entitled to payment of their salary in the event of incapacity to work. The notification of quarantine is equivalent to a medical certificate.

UNIL reminds that quarantine is not a recommendation but an obligation based on the law on epidemics.

In the event of a positive COVID-19 test

If you are tested coronavirus positive, you will be contacted by the Cantonal Medical Office who will place you in isolation for at least 10 days. If you are unable to work, you are entitled to your salary. The notification of isolation has the value of a medical certificate.

You will resume your activity when the isolation is lifted by the Cantonal Doctor's Office and according to the instructions received by the Cantonal Doctor's Office.

Instructions available on the FOPH website

In case of travel in a risk zone

If for any reason you have to travel to a state or zone with a high risk of infection according to the list and recommendations issued by the Confederation, you must inform your superiors beforehand (or as soon as possible, in the event of unexpected travel) in order to determine the procedures for complying with the ten-day quarantine obligation following your return.

This quarantine period can be adjusted according to three possibilities:

  • remote work, if the activity and the requirements of the project allow it or ;
  • vacation or as compensation for excess or overtime hours; 
  • unpaid leave.

It is not the employer's responsibility to bear the consequences of an employee's choice to travel to a country at risk. For this reason, the impossibility to work due to quarantine will not give rise to the payment of salary.

Travel abroad is subject to the recommendations of the Federal Department of Foreign Affairs (FDFA)  and the regulations of the countries visited.

In order to support students and employees who travel outside Switzerland for their studies or professional activities, UNIL offers travel insurance as well as medical, security and logistical assistance. More information

People at especially high risk

The measures applicable to vulnerable persons with a medical certificate remain in force. Further information can be obtained from the Human Resources Department.

Pregnant women

The FOPH has included pregnant women in the list of people at especially high risk. The same measures must be applied to them (see point above).

In order to guarantee maximum compliance with hygiene and distancing measures, it is advisable to announce your pregnancy to your superiors as soon as possible and to fill in the form "Identification of dangers and protection of maternity".

Cross-border workers

The Directorate follows the conditions applying to persons with a border permit and will inform of any changes to the situation currently valid until 30 September 2021. 

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Organizational Updates

Sanitary measures

Find all the useful information on the here.

Computer tools and remote work support

To enable teams to work together remotely, the IT Centre offers you many tools on: www.unil.ch/ci/teletravail. In particular:

  • Microsoft Teams: to work remotely in a group and to communicate 
  • Zoom: for distance learning: live streaming, recording and replaying of courses

In case of technical problem, please contact the helpdesk. More informations

You will find useful tips and aids for remote work on unil.ch/coronavirus/work/remote.

Training: online courses

If you would like to take a course for employees, please ask the organizer: some have been cancelled due to COVID-19, others are now taking place online. Find the training courses available to employees, such as the interactive training courses organized by the IT Center.

In all cases, you can access the LinkedIn Learning online learning solution : programming, marketing, IT tools, photography and many other topics are explored through a range of more than 14,000 training courses, available 24 hours a day and downloadable.  Read more.

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Research activities

SNSF communications

News from the Swiss National Science Foundation related to COVID-19 are regularly updated on its website.

You will also find on this page the answers to the most frequently asked questions.
 
Your contact for any further information: véronique.longchamp@unil.ch

Extension of contracts of the "corps intermédiaire"

Containment measures have not spared research. This is why at UNIL, members of the "corps intermédiaire" whose work has been affected by the pandemic have been able to request an extension of their fixed-term contracts, which can be combined with a regular extension.

Mesure en faveur du corps intermédiaire (29 June 2021)

Support for doctoral students

If you have any concerns regarding your doctorate, the Graduate Campus or your secretary's office or doctoral school remain available by phone or online (on all the usual platforms) for advice, to answer questions, or simply to listen and support you during this time.

The Graduate Campus has an offer of online workshops for the semester: you'll find more details and registration here.

Thesis defenses

 

Event organisers should refer to the document "Protocoles et Priorités événementielles rentrée 2021"

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Collaborative tools and remote work

télétravail

Useful contacts

For any problems related to COVID-19 :

021 692 25 98 / unisep.crise@unil.ch

Emergencies at UNIL: 021 692 20 00

Human Resources

Helpdesk: 021 692 22 11

Financial department

Counseling and mediation