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| Teleworking is the rule | Organizational Updates | Research activities
 

The evolution of the coronavirus epidemic is monitored by the University of Lausanne, in conjunction with the cantonal authorities. Here is useful information for employees of the UNIL community.

Teleworking is the rule

Status: December 20th, 2021

Latest news

  • Teleworking is the rule except for tasks that objectively require a presence on campus. The head of unit is competent to decide in which situations telework cannot be applied due to the nature of the tasks and the needs of the unit. He or she may therefore require or authorise the presence of some of his or her staff at the workplace, in strict compliance with health measures (wearing a mask at all times indoors). Professional meetings are held at a distance.

  • Access to the cafeterias is governed by the 2G principle (vaccinated or cured persons).

  • End-of-year gatherings : all events with catering are cancelled or postponed. Graduation ceremonies may be held, subject to sanitary measures and without catering.

  • Winter exam session will be in person, from 14 January to 5 February 2022. More information on the special conditions related to the health situation.

  • Events on the Dorigny campus : the Protocol for the application of the COVID-19 - UNIL Health Protection Plan in the context of events hosted on the UNIL-Dorigny premises has been updated on January 7th, 2022.

Extended wearing of face masks on campus

In response to the arrival of a new variant and in addition to the measures put out for consultation by the Confederation, the Vaud State Council adapted yesterday its measures to combat COVID by means of a new cantonal decree, notably by extending the wearing of face masks.

For UNIL employees, this means that masks must be worn in enclosed spaces where more than one person is present, including vehicles used for professional purposes, from Thursday 2 December.  This obligation to wear a mask applies even if the distance between people is respected.

For education, the measures remain the same. They are described in detail in the Protection and Organisation Plan for teaching at Bachelor, Master and Doctorate levels during the autumn semester 2021-2022 (in French). We remind you in particular that:

  • the wearing of a face mask is mandatory in the campus buildings;
  • only teachers may remove their masks during their teaching, provided that their position and movements allow them to remain more than 1.5 m from the students.

Information about the organisation of doctoral activities under the heading "Information for doctoral students".

The working hours counted remain the actual hours. Exceptions are reserved for situations where the unit cannot pursue all of its activities. In this case, the hours are counted at 8.18h per day or the hours due according to the rate of activity. 

When working on site, sanitary measures must be respected:

  • Masks must be worn at all times in enclosed spaces where more than one person is present, regardless of distance, including while seated at a workplace in shared spaces or in vehicles used for work purposes.
  • Disinfection or regular hand washing
  • Regular ventilation of the premises
  • Only teachers may remove their masks while teaching, provided that their position and movements allow them to remain more than 1.5 m away from the students.

Some specific rules for buildings under the responsibility of the CHUV or EPFL apply.

For vulnerable persons, the current additional measures remain in force (read below).

 

The COVID certificate is required to enter the sports facilities and the catering services.

 

Vaccination

Where can I get vaccinated? More information on the State of Vaud website.

The Rectorate of UNIL reminds that we have safe and effective vaccines. It considers that this is the best way to protect oneself from COVID-19, to protect others and to continue university activities in as normal conditions as possible. For this reason, she urges all members of the community to be vaccinated against COVID-19.

Vaccinated persons, even when they have received two doses of the vaccine, are still required to respect the sanitary measures in effect and to apply barrier measures at all times.

For employees, when the vaccination takes place during working hours, the resulting absence is considered a medical visit.

For any questions related to tests, vaccination or the COVID certificate in the Canton of Vaud, please contact the cantonal physician's hotline: 058 715 11 00 or covid.certificats@vd.ch.

COVID certificate

For UNIL employees, the COVID certificate is required to enter the sports facilities and the catering services.

Some specific rules for buildings under the responsibility of the CHUV or EPFL apply.

How to obtain the COVID certificate?

Useful information:

Behaviour in the workplace

UNIL's facilities have already been adapted in accordance with health regulations. The sanitary measures in force must be strictly respected: 

  • Masks must be worn at all times in enclosed spaces where more than one person is present, regardless of distance, including while seated at a workplace in shared spaces or in vehicles used for work purposes.
  • Disinfection or regular hand washing
  • Regular ventilation of the premises

 

Only teachers may remove their masks while teaching, provided that their position and movements allow them to remain more than 1.5 m away from the students.

 

The specific rules for buildings under the responsibility of the CHUV or EPFL apply.

SwissCovid app

Insofar as it is a complement to the protection plans put in place at UNIL, its installation and activation are recommended for all persons attending the campus.

In case of symptoms associated with COVID-19

Go home in accordance with the health recommendations of the FOPH and call your doctor as soon as possible. You will receive instructions on the website or from the attending physician for further instructions. Your situation will then be taken care of by the health authorities of your canton, who will give you the necessary information and recommendations to follow.

Employees who are in quarantine as a preventive measure and who are unable to work from home are entitled to payment of their salary in the event of incapacity to work. The notification of quarantine is equivalent to a medical certificate.

UNIL reminds that quarantine is not a recommendation but an obligation based on the law on epidemics.

In the event of a positive COVID-19 test

If you are tested coronavirus positive, you will be contacted by the Cantonal Medical Office who will place you in isolation for at least 10 days. If you are unable to work, you are entitled to your salary. The notification of isolation has the value of a medical certificate.

You will resume your activity when the isolation is lifted by the Cantonal Doctor's Office and according to the instructions received by the Cantonal Doctor's Office.

Instructions available on the FOPH website

In case of travel in a risk zone

If for any reason you have to travel to a state or zone with a high risk of infection according to the list and recommendations issued by the Confederation, you must inform your superiors beforehand (or as soon as possible, in the event of unexpected travel) in order to determine the procedures for complying with the ten-day quarantine obligation following your return.

This quarantine period can be adjusted according to three possibilities:

  • remote work, if the activity and the requirements of the project allow it or ;
  • vacation or as compensation for excess or overtime hours; 
  • unpaid leave.

It is not the employer's responsibility to bear the consequences of an employee's choice to travel to a country at risk. For this reason, the impossibility to work due to quarantine will not give rise to the payment of salary.

Travel abroad is subject to the recommendations of the Federal Department of Foreign Affairs (FDFA)  and the regulations of the countries visited.

In order to support students and employees who travel outside Switzerland for their studies or professional activities, UNIL offers travel insurance as well as medical, security and logistical assistance. More information

People at especially high risk

The measures applicable to vulnerable persons with a medical certificate remain in force. Further information can be obtained from the Human Resources Department.

Pregnant women

The FOPH has included pregnant women in the list of people at especially high risk. The same measures must be applied to them (see point above).

In order to guarantee maximum compliance with hygiene and distancing measures, it is advisable to announce your pregnancy to your superiors as soon as possible and to fill in the form "Identification of dangers and protection of maternity".

Cross-border workers

The Directorate follows the conditions applying to persons with a border permit and will inform of any changes to the situation currently valid until March 31, 2022.

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Organizational Updates

Sanitary measures

Find all the useful information on the here.

Computer tools and remote work support

To enable teams to work together remotely, the IT Centre offers you many tools on: www.unil.ch/ci/teletravail. In particular:

  • Microsoft Teams: to work remotely in a group and to communicate 
  • Zoom: for distance learning: live streaming, recording and replaying of courses

In case of technical problem, please contact the helpdesk. More informations

You will find useful tips and aids for remote work on unil.ch/coronavirus/work/remote.

Training: online courses

If you would like to take a course for employees, please ask the organizer: some have been cancelled due to COVID-19, others are now taking place online. Find the training courses available to employees, such as the interactive training courses organized by the IT Center.

In all cases, you can access the LinkedIn Learning online learning solution : programming, marketing, IT tools, photography and many other topics are explored through a range of more than 14,000 training courses, available 24 hours a day and downloadable.  Read more.

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Research activities

SNSF communications

News from the Swiss National Science Foundation related to COVID-19 are regularly updated on its website.

You will also find on this page the answers to the most frequently asked questions.
 
Your contact for any further information: véronique.longchamp@unil.ch

Extension of contracts of the "corps intermédiaire"

Containment measures have not spared research. This is why at UNIL, members of the "corps intermédiaire" whose work has been affected by the pandemic have been able to request an extension of their fixed-term contracts, which can be combined with a regular extension.

Mesure en faveur du corps intermédiaire (29 June 2021)

Information for doctoral students

Research activities

When carrying out research activities necessary for the realization of their thesis, doctoral students can claim the status of staff. They can access their workplace and the laboratory in which they carry out their research, without producing a COVID certificate or attestation, while respecting the health rules and the protocol in force for workplaces at UNIL.

Private and public thesis defense

The private defense of a thesis is considered as a professional meeting; it is not subject to the production of a COVID certificate; the sanitary rules on the workplace at UNIL apply.

The public defense of a thesis is considered as a public event and must meet the requirements for such events at UNIL.

Education

The protection plan for bachelor's and master's level courses in order to respect the sanitary measures prescribed at the federal and cantonal levels in the context of the COVID-19 pandemic also applies to doctoral students.

See the "Protection and organization plan for Bachelor, Master and Doctorate levels during the fall 2021-2022 semester" (in French).

If you have any concerns regarding your doctorate, the Graduate Campus or your secretary's office or doctoral school remain available by phone or online (on all the usual platforms) for advice, to answer questions, or simply to listen and support you during this time.

The Graduate Campus has an offer of online workshops for the semester: you'll find more details and registration here.

Thesis defenses

The Protocol for the application of the COVID-19 - UNIL Health Protection Plan in the context of events hosted on the UNIL-Dorigny premises   has been updated on 8 December, in particular for the organization of events such as colloquiums or conferences that are planned for the beginning of next year

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Collaborative tools and remote work

télétravail

Useful contacts

For any problems related to COVID-19 :

021 692 25 98 / unisep.crise@unil.ch

Emergencies at UNIL: 021 692 20 00

Human Resources

Helpdesk: 021 692 22 11

Financial department

Counseling and mediation